If you’re using PayPal Invoicing, you can simply click ‘Send’ to have PayPal send your invoice or you can select “Share link myself” to share the invoice link in your own email, text, or chat message. Send: If you’re emailing your invoice, make sure to include a clear, descriptive, and accurate subject line.Preview the template: Before you send, preview the service invoice to see what your customers will receive.And, use this date format to solve for international differences: Month (spelled out), date, year. Payment terms, and due date line up: If your payment terms are 30 days, then the due date should be exactly 30 days from your invoice date. Invoice date: This should be the day you sent the bill, not the day you created it.So, when Jane Doe (customer number 25) hires you for another project-the fifth one this year-you could list that on the service invoice as #25-0005. (You don’t want your clients, or your team, to refer to invoice #492485720934.) You can work around this by breaking your invoice number into multiple parts, like using a unique client number with a variable project number. But that may not be intuitive and can quickly become a mouthful. If you're using a Microsoft Excel sheet as a ledger, you may find that the simplest is chronological-use the next number in the numerical series. Invoice #: There are multiple ways to assign invoice numbers.A physical mailing address is nice to have, too.

Your client's information: Provide the company name and at least an email address and a phone number.Your contact information: Include your company’s name, phone number, email address, and company website.

Please note this downloadable sample Word invoice template doesn’t include PayPal Invoicing built-in features. Make sure to save your document and then jump to the instructions below for best practices on how to fill out the template.

Start by downloading a basic invoice template in Word.

Simple invoice template in word